PM 23-04-03.
The total overpayment amount or the amount recouped to date may be changed when:
- the overpayment amount or the overpayment period must be corrected,
- an additional overpayment occurs for the same period,
- an underpayment occurs,
- additional consecutive months are added to an established claim,
- the client uses assets to repay the overpayment,
- an error in entering the overpayment was made,
- a pre-hearing or appeal decision changes the overpayment,
- a check is voided and either not rewritten or is rewritten in a lesser amount, and
- a bankruptcy order has been entered which changes or eliminates an existing overpayment balance.
Also report the following changes:
- in case number and category of aid,
- in payee,
- in payee that makes recoupment inappropriate for the case, and
- when the 2nd responsible adult in an AFDC reported overpayment starts to receive aid.
- (FCRC) Use HFS 2404C, Change of Overpayment Information, to report overpayment changes to BOC.
To change code 743, total overpayment amount, or 744, amount recouped to date:
For an AFDC case:
- (FCRC) Send HFS 2404C to Field Recovery Unit, BOC.
- Attach a copy of HFS 2404X, Notice of Overpayment, to the HFS 2404, Overpayment Referral, if the overpayment amount and/or period of the overpayment is being changed.
For an AABD or GA case:
- (FCRC) Enter TA 31 in Item 3 and TAR 61 in Item 33 of HFS 552 to change Code 743 or 744 in Item 91.
- (FCRC) Send HFS 2404C to Field Recovery Unit, BOC.
- Include the following when an additional overpayment period is an extension of a previously established period: "This additional overpayment occurred while recoupment was in progress."
- Attach a copy of HFS 2404X to the HFS 2404C if the overpayment amount and/or period of overpayment is being changed.
- (BOC) Runs the client's name to ensure that the code(s) have been updated by the FCRC.
- (BOC) Updates ARS to reflect the correct amount.
NOTE: Code 743 cannot be less than the amount entered as Code 744.
