WAG 22-14-02

All states are required to maintain a registry of new hires which includes the employer name and address, employer's Federal Employer Identification Number (FEIN), employee name and address, and Social Security Number. The date of hire is requested but is not required to be provided. Salary/wage information is not provided.

State New Hire Match

In Illinois, employers are required to report information about persons that they hire to the Illinois Department of Employment Security (IDES) which maintains the state New Hire Registry.

DHS conducts a weekly exchange of data between the New Hire Registry and the current Client Data Base (CDB) for active and suspended clients. When there is a match, the information in the New Hire Registry prints on a weekly list. For active clients, a central notice is sent, requesting that verification of wages be provided within 10 days.

Family Community Resource Center staff follow up on the information provided on the list to ensure payment accuracy.

National New Hire Match 

All states relay information on new hires to the National Directory of New Hires (NDNH). The NDNH provides information on wages paid by out-of-state employers, and by federal agencies which do not report directly to individual state registries. The NDNH identifies income of responsible relatives who live out of state, or who are employed by a federal agency.  

DHS conducts a monthly match with the National Directory of New Hires and the current Client Data Base (CDB) for adults receiving TANF. When there is a match, the information in the National Directory of New Hires prints on a monthly list. For active clients, a central notice is sent, requesting that verification of wages be provided within 10 days.

Family Community Resource Center staff follow up on the information provided on the list to ensure payment accuracy.

National New Hire Match - Unemployment Benefits  

National New Hire data files also include a match on out-of-state Unemployment Benefits. TANF customers receiving UI from another state are identified. Information from the National New Hire data files is matched against information in the Client Data Base.  Results of the match are reported on the new "National Unemployment Insurance Match" Report. 

The FCRC is responsible for reviewing the information on the report and determining whether UI benefits are budgeted appropriately.

new textNational New Hire Match - National Quarterly Wages

The National New Hire data files include a match on wages being received in another state. TANF customers receiving wages from another state will be identified on the National Quarterly Wages Report.

The FCRC is responsible for reviewing the information on the report, verifying the wages received in another state, and determining whether the wages are being budgeted correctly.