Local GA Units take the following actions when they learn that a client is potentially eligible for AABD or TANF.
Local GA Unit
- (Local GA Unit) Advises the GA client, that they will be referred to the local DHS intake unit with a scheduled appointment.
- (Local GA Unit) Obtains intake appointment date and time from the DHS Intake Administrator or designee.
NOTE: Cases with a client with a newborn should be given priority when scheduling an appointment.
- (Local GA Unit) Completes the Referral and/or Disposition of Application (Form 221), in triplicate.
- (Local GA Unit) Gives the original Form 221 to the client.
- (Local GA Unit) Before the date of the client's scheduled interview, forwards a copy of the Form 221 to the DHS Intake Administrator.
The Intake Administrator (IA) or designee is responsible for controlling GA cases referred for an AABD or TANF interview.
- (IA/Designee) When an interview appointment is scheduled, enter the following information on the CAF Folio (Form 2389):
- the appointment date;
- the active GA case number; and
- the notation "Controlled by Administrator".
- (IA/Designee) Record the appointment date on the Intake Appointment Sheet (Form 2194), if used.
- (IA/Designee) The day after the scheduled appointment, determine if client kept the interview appointment by matching the Form 221 to Form 2389, or to Form 2194 (if used).
- If an interview was conducted, enter the name of the interviewer on Form 221 and forward it and the related materials to the interviewer.
- If client did not keep the appointment, enter No Show on Form 221 and forward it and the related materials to the Local GA Unit.
- (EW) If the appointment is kept, process the application using regular intake procedures.
Client Ineligible for AABD or TANF (Cash)
- (EW) If the client is determined ineligible, enter the reason why the application was denied on the copy of the Form 221.
- (EW)Immediately send the Form 221 to the Local GA Unit.
Client Eligible for AABD or TANF (Cash)
- (EW) If the client is determined eligible, authorize the IPE for the period starting with the 30th day after the date of the application through the day before the first day of the first regular roll month.
NOTE: For AABD Cash, if the client resides in a sheltered care home, authorize the IPE for the period starting with the date of application or the date of entry into the sheltered care home, whichever is later. If the client
enters the sheltered care home after the 30th day following the date of application, start the IPE with the 30th day following the date of application.
When determining the IPE amount, budget any GA benefits that will be received during the IPE period.
NOTE: When TANF Cash is approved because a GA client gave birth, ensure that medical eligibility covers the child's birthdate.
(EW) Once the client is determined eligible, complete the copy of the Form 221 to show the effective date of the AABD or TANF approval.