2014 Community Youth Employment Program Request for Applications (RFAs) - Revised 04/11/2014

Illinois Department of Human Services
Division of Family and Community Services
Office of Community and Positive Youth Development

Released March 31, 2014
REVISED April 23, 2014

Printable:

Revision made 04/11/2014 - Removed Part II, Section E. - F. Linguistic and Cultural Competency Guidelines and Attachment B - Application Content Checklist modified

Revision made 04/23/2014 - Part I Section D. Due Date, Location and Time of Application Opening

2014 Community Youth Employment Program Request for Applications (RFA)

Table of Contents

  1. PART I
    1. A. Date of Issuance: March 31, 2014
    2. B. Issuing Organizational Unit
    3. C. RFA Availability
    4. D. Due Date, Location and Time of Application Opening
    5. E. Audit Submission Requirements
    6. F. Application Submission Requirements
    7. G. Eligible Respondents [REVISED]
    8. H. Award Process
    9. I. Review Panel
    10. J. Withdrawal Disclaimer
    11. K. Modifications to Applications by DHS
    12. L. Clarifications, Negotiations or Discussions Initiated by DHS
    13. M. Late Applications/Responses
    14. N. Commencement of Service
    15. O. Public Information
    16. P. Contract
    17. Q. Program Evaluation and Reporting Requirements
    18. R. Congressional and Legislative Districts
    19. S. Additional Information
    20. T. Background Checks
    21. U. Child Abuse/Neglect Reporting Mandate
    22. V. Hiring and Employment Policy
  2. PART II
  3. INTRODUCTION
    1. A. Intent of the RFA
    2. B. Objectives/Services to be Performed (the Approach)
    3. C. Service Area
    4. D. Mandatory Requirements of Applicants [REVISED]
    5. E. Award Amount
  4. ATTACHMENTS
    1. Attachment A: Applicant Cover Sheet
    2. Attachment B: Application Content Checklist
    3. Attachment C: Budget Forms and Instructions
    4. Attachment D: Allowable Costs
    5. Attachment E: Example of DHS Community Service Agreement and Exhibits

PART I

A.  Date of Issuance:  March 31, 2014

B.  Issuing Organizational Unit

  • Illinois Department of Human Services
    Division of Family and Community Services
    Office of Positive Youth Development
    401 S. Clinton, 4th Floor
    Chicago, IL 60607
    Contact Person:Ashley Hooks Williams, Associate Director
    Email:  DHS.CYEP@Illinois.gov
    Phone:312-793-4637

C.  RFA Availability

  • Copies of this RFA may be downloaded from the Illinois Department of Human Services (DHS) website at www.dhs.state.il.us. Look under "for Providers, RFA's". Additional copies may be obtained by calling the contact person listed above.

D.  Due Date, Location and Time of Application Opening

Applications must be received no later than April 30, 2014 and 2:00 P.M. (REVISED 4-23-14). The Application container will be time-stamped upon receipt. The Department will not accept applications submitted by electronic mail, on diskette or by facsimile machine. Mail your completed grant applications to:

  • Illinois Department of Human Services
    "Sealed Bid - Do Not Open"
    2014 Community Youth Employment Program
    401 S. Clinton, 4th Floor
    Chicago, IL 60607
  • Due Date & Time: April 30, 2014 and 2:00 P.M. (REVISED 4-23-14)
  • Applications may be personally dropped off at the above listed site by the due date and time.

E.  Audit Submission Requirements

All organizations applying for state funds shall submit one (1) copy of their most recent audited financial statements as part of their Application. The Department will use the audit to ascertain the fiscal health of Applicants.

While the audit will not be scored as part of the review the Department reserves the right to use information in the audit to assist in the final recommendation for funding. Applicants are expected to demonstrate through their audits a strong financial position and an ability to obtain funding outside of the public sector.

Units of government (such as cities and counties, schools, health departments, etc.) do not need to submit an audit.

F.  Application Submission Requirements

To be considered, Applications must be in the possession of the Department of Human Services staff at the specified location and by the designated date and time listed above. Applications received after the submittal date will be considered for funding and reviewed only if funding remains available after review and grant award of timely submittals.

APPLICATIONS THAT ARE FAXED OR HANDWRITTEN WILL NOT BE ACCEPTED AND WILL BE IMMEDIATELY DISQUALIFIED.

  • Type application on 8 1/2 x 11-inch paper using 12-point type and at 100% magnification (not reduced).
  • With the exception of letterhead and stationery for letter(s) of support, the entire Application should be typed in black ink on white paper.
  • Double-spaced, on one side of the page, with 1-inch margins on all sides.
  • The entire application, including appendices, must be sequentially page numbered.
  • Applications should be bound with a single staple or binder clip in the upper left-hand corner.
  • Please do not use any other form of binding, including ring binders, spiral binders, report covers or rubber bands as well as subject dividers or tabs to extend beyond the 8 1/2 x 11 inch page.

G.  Eligible Respondents [REVISED]

Eligible applicants must have administrative and fiscal capacity to administer the program according to the Department's requirements and have the capability to be the "EMPLOYER OF RECORD" including the administration of a payroll system for the employed youth starting in the summer of 2014. Eligible applicants include:

  • Community-based organizations throughout Illinois that have received state grant funds and successfully administered a youth employment program.
  • Eligible organizations that have not received grant funds (for youth programs) that can demonstrate the capacity to run a youth employment program in the following counties: Adams, Alexander, Coles, Cook, Crawford, Fayette, Franklin, Gallatin, Hamilton, Hardin, Jackson, Jefferson, Johnson, Kankakee, Macon, Marion, Massac, Peoria, Perry, Pike, Pulaski, Randolph, Saline, Sangamon, St. Clair, Union, Vermilion, Williamson, Winnebago.

Grant funds must be used to address youth unemployment, poverty, and violence in Illinois' most needy communities.

Eligible participants are defined as youth ages 16-24 who are served under the following programs:

  • National School Lunch Program
  • Workforce Investment Act
  • Food Stamps / SNAP Program
  • Temporary Assistance for Needy Families
  • Court-involved or at risk youth, or
  • Family income does not exceed 200% of the Federal Poverty Level (FPL)

H.  Award Process

  1. Grants will be awarded based on the availability of funds and a state appropriation for this program.
  2. Grants will be awarded to organizations through a competitive application process outlined in this Request for Application.
  3. Costs must be reasonable and necessary and must be clearly explained and justified in the Budget section of this Request for Application.

Successful Applicants will be notified in writing by letter from the Secretary of the Department of Human Services. A Notice of Grant Award is not equivalent to an agreement with the Department to commence providing service. Successful applicants will receive the FY14 Community Service Agreement or an amendment thereto for their signature and return. The release of this RFA does not compel the Department of Human Services to make an award.

I.  Review Panel

Applications will be reviewed by a panel established by DHS, which may include Department staff familiar with the requirements of the program, academics and experts in relevant field, and community-based social services providers who are not party to applications for funding under this announcement. Panel members will initially read and evaluate applications independently using guidelines furnished by DHS and will subsequently participate in review panel meetings during which Applications will be reviewed and scored collectively.

The Department reserves the right to consider factors other than the Applicant's final score in determining final grant recommendations. Such factors may include (but are not limited to) geographic service area, Applicant's past performance, or degree of need for services.

J.  Withdrawal Disclaimer

The Department of Human Services may withdraw this Request for Applications at any time prior to the actual time a fully executed agreement is filed with the State of Illinois Comptroller's Office.

K.  Modifications to Applications by DHS

If it becomes necessary or appropriate for DHS to change any part of the RFA, a modification to the RFA will be available from the Department's (DHS) website: http://www.dhs.state.il.us and it will be issued to all known recipients of the RFA. In case of such an unforeseen event, DHS will issue detailed instructions for how to proceed.

L.  Clarifications, Negotiations or Discussions Initiated by DHS

The Department may contact any applicant prior to the final award for the following purposes:

As part of the Department's review process, the Department may request an applicant clarify its bid or Application.  Discussions may be held to promote understanding of the Department's requirements and the applicant's Application and to facilitate arriving at a contract that will be most advantageous to the State considering price and other evaluation factors set forth in the RFA.

When the Department knows or has reason to conclude that a mistake has been made, the Department shall ask the Applicant to confirm the information. Situations in which confirmation should be requested include obvious or apparent errors on the face of the document or a price unreasonably lower than the price others submitted, or if the price is considerably high than what is currently paid for this type of services. If the Applicant alleges a mistake, the bid or Application may be corrected or withdrawn following the conditions set forth by the State of Illinois.

M.  Late Applications/Responses

Applications received after the submittal date will be considered for funding and reviewed only if funding remains available after review and grant award of timely submittals.

N.  Commencement of Service

The Department will not reimburse applicants for expenses incurred prior to the complete and final execution of the written contract. If the applicant receives an award letter from the Secretary, then it is reasonable to assume that the Department will be forwarding the Applicant a contract.

No services can be reimbursed prior to the full and complete execution of the contract and filing with the Illinois Office of the Comptroller.

O.  Public Information

Some information submitted pursuant to this RFA is subject to the Illinois Freedom of Information Act. The successful applicant must recognize and accept that any material marked proprietary or confidential that must be made a part of the contract may be considered open for public inspection. Price information submitted by the successful Applicants shall be considered public.

For Applications that are not selected for funding, only the list of those submitting Applications/responses shall be considered public. Any internal documentation used to determine grant selections will not be considered public information.

Applicant scores will NOT be made public. The Department may give Applicants feedback about their Application upon request and at the discretion of the Department.

P.  Contract

The legal agreement between DHS and the successful applicants will be in the form and format prescribed by DHS. The standard DHS Community Service Agreement (CSA) will be used as the grant agreement. Samples of this agreement may be found at http://www.dhs.state.il.us/page and in Attachment E of this RFA If selected for funding, the applicant will be provided a DHS Community Service Agreement for their signature and return. Applicants must review the sample CSA and insure that they meet all requirements contained in the CSA. Applicants must note any exceptions contained in the CSA. All exceptions must be agreed to by DHS before awarding any grants and execution of the CSA.

Q.  Program Evaluation and Reporting Requirements

In order to assure accountability at all levels of service provision, the Illinois Department of Human Services is implementing the practice of performance-based contracting with its grantee agencies. The articulation and achievement of measurable outcomes assure that we are carrying out the most effective programming possible.

R.  Congressional and Legislative Districts

On the required Application Cover Sheet, the Applicant must provide, the Congressional District (by number), available at the following web site: http://www.house.gov/ and the Illinois House and Senate Legislative Districts (by number), available on the Illinois General Assembly web site at http://www.ilga.gov/

S.  Additional Information

The Department reserves the right to request additional information that could assist the Department with its award decision. Applicants are expected to provide the additional information within a reasonable period of time. Failure to provide the information could result in the rejection of the Application.

T.  Background Checks

Background checks are required for all program staff and volunteers who have one-on-one contact with children and youth. Funded programs will be required to have a written protocol on file requiring background checks, as well as evidence of their completion.

U.  Child Abuse/Neglect Reporting Mandate

Per the Child Abuse and Neglect Reporting Act, adults working with children and youth under the age of 18 years old are mandated reporters for suspected child abuse and neglect. Funded programs must have a written protocol for identifying and reporting suspected incidents of child abuse or neglect.

V.  Hiring and Employment Policy

It is the policy of the Department to encourage cultural diversity in the work environment and to promote employment opportunities through its programs. The Department's philosophy is that the program workforce should appropriately reflect the populations to be served, with special attention given to hiring individuals indigenous to those communities. Consistent with Department policy, whenever a position becomes available, funded programs are encouraged to consider TANF clients for employment, contingent upon their qualifications in the area of education and work experience.

PART II

INTRODUCTION

A.  Intent of the RFA

The Department of Human Services will administer a grant program that provides eligible youth with age-appropriate job training, life skills, counseling, work-readiness skills and supervised meaningful work experience. This program presents an opportunity to connect youth to the skills that are needed to enter and advance in the workforce. The applicant should determine the targeted population (in-school youth ages 16-21, or out of school youth ages 16-24) that will be served through this grant and design the program in accordance with the information outlined below. This application may also provide funding for organizations administering community gardens projects.

  1. Work Experience Projects for In-School Youth (ages 16-21) [REVISED]
    Projects targeting in-school youth will provide seasonal work-experience projects that typically last 6-12 weeks. Eligible youth will be placed in age-appropriate, ability-appropriate, and experience-appropriate work sites with identified employers. Under supervision the youth will engage in meaningful work experience linked to one of the sixteen career clusters (see page 11).
  2. Work Experience Projects for Out-of School Youth (ages 16-24) [REVISED]
    Projects targeting out-of-school youth will provide full-time work-experience projects that typically last for 3-6 months. Eligible youth will be placed in ageappropriate, ability-appropriate, and experience-appropriate work sites with identified employers. Under supervision, the youth will engage in meaningful work experience linked to one of the sixteen. At the successful conclusion of the work experience, Grantees will be encouraged to provide permanent on-thejob training opportunities that are funded through private funders.
  3. Community Gardens for Eligible Youth (ages 16-24)
    Project staff will lead youth teams in planning and developing community gardens and distributing the food from these gardens free to organizations that serve low-income populations. Youth will learn sustainable agriculture practices, healthy food preparation and eating habits, teamwork, responsibility, community service and entrepreneurship, while allowing them to gain new skills and knowledge in food distribution and marketing. A Farmers' Market component may also be incorporated into the project to teach youth about the entrepreneurial aspect of community gardens and promote the gardens sustainability.

Gardening and horticulture education will be provided every day to youth as they are participating in project activities. In addition, more in-depth enrichment opportunities will be delivered by the Grantee, or designee, utilizing curriculum obtained as part of a local degree or certificate program or from another source. Partnerships with educational institutions are encouraged in order to offer degree or certificate program outcomes for youth. Lessons may include outside speakers and tours. Curriculum must include, at a minimum, four educational lessons that would expand student understanding and awareness of local and regional food systems and career opportunities in agriculture and natural resources. Lessons should be designed to minimally address the following:

  • Overview of local and regional food systems within larger agriculture and food distribution networks and why they are important in providing fresh and local foods to residents, and all the different roles that are played in producing, aggregating/distributing, processing and providing technical assistance and support in the system;
  • Food quality and safety and what is involved in growing high-quality, safe, fresh foods that are safe and secure including some core concepts in plant sciences;
  • Agri-Business including the business aspects of producing and distributing foods in efficient ways that can allow people to make a living; and
  • Agriculture careers based on the Agriculture and Natural Resources career cluster materials with a focus on local and regional foods.

Successful community garden applicants must agree to meet all program requirements and document how their organization will:

  • Sustain the garden after the end of the grant, identifying resources and plans for sustainability in the application.
  • Provide a qualified, experienced agricultural professional to assist with the program.
  • Provide appropriate land for operating at least one community garden for this growing season.
  • Distribute the foods free to organizations serving low-income populations in their communities and through the sale of products to promote sustainability.
  • Provide educational enrichment and workforce readiness components to all youth.

B. Objectives/Services to be Performed (the Approach)

All projects funded under this program must provide case management, supportive services, work readiness skills training and career education that is focused on Illinois' targeted industries and careers clusters.

Case Management: Case management services include job assessment, career readiness, job placement, supportive services and necessary follow-up and referral upon completion of the program.

Supportive Services: Supportive services may include transportation assistance, day care expenses, work clothes, tools and supplies, or other items that are required for youth to participate in the program. Applicants must submit documentation on how the youth will be assessed for supportive services and the internal controls that will ensure the accountability and appropriate expenditure of grant funds.

Work Readiness Training: All projects must provide training on the work readiness skills needed for employment using the Illinois workNet portal www.illinoisworknet.com. Grantees must register each participant in Illinois workNet and administer an on-line pre-test and post-test that will be used to measure the success of the program. The youth participants should show improvement between their pre-assessment evaluation and their post-assessment evaluation, as well as have completed the following activities in Illinois workNet, to be considered as a successful program participant:

  • Exploring Careers and Training
  • Financial Literacy, including opening a bank account
  • Workplace Skills
  • Job Search Skills
  • Resume Writing
  • Applying for a Job
  • Interviewing Skills
  • Personal responsibility/safety, violence awareness, and prevention

Career Education / Illinois Pathways: Career education includes training that expands the student's understanding and awareness of career clusters and pathways. Competitive projects will be tied to the courses, work-based learning activities, and credentials/assessments outlined in the Illinois pathways initiative . The objective of these strategies is to provide youth with a structured pathway related to their academic or career interests, as well as resources to fully engage students in their learning and enable them to successfully transition into postsecondary education programs and the workforce.

Targeted Industries and Careers: All educational enrichment and work experience projects must be aligned with the career clusters or groups of occupations and industries that have in common a set of foundational knowledge and skills. There are 16 nationally recognized clusters including:

  • Agriculture, Food & Natural Resources;
  • Architecture & Construction;
  • Arts;
  • Audio/Video Technology & Communications;
  • Business Management & Administration;
  • Education & Training;
  • Finance;
  • Government & Public Administration;
  • Health Science;
  • Hospitality & Tourism;
  • Human Services;
  • Information Technology;
  • Law, Public Safety, Corrections & Security;
  • Manufacturing; Marketing;
  • Science, Technology, Engineering & Mathematics; and
  • Transportation, Distribution & Logistics.

General Worksite Guidelines

The employment of youth participants in a youth program must not occur at worksites where:

  • A participant's employment would unfavorably impact current employees (a youth participant cannot displace all or a portion of a current employee's hours including overtime, wages, employment benefits, or promotional opportunities);
  • A participant's employment would impair existing contracts for services or collective bargaining agreements;
  • A participant's employment would replace the work of employees who have experienced layoffs; and
  • An employer has terminated a regular employee or otherwise reduced its workforce with the intention of replacing said employees with participants subsidized with these funds.

Worksite Agreements

All youth employment opportunities must have a signed worksite agreement.

  • Each worksite agreement must contain, at a minimum, the following items for each worksite included in the agreement:
    • Worksite contact and mailing information;
    • Detailed information on the worksite such as location, working days and hours, activities, job titles, job descriptions and number of positions available under each;
    • Worksite supervisor information;
    • A detailed set of mutual terms, conditions, promises, and payments that the grantee and contractor have agreed upon; and
    • A listing of participants for each worksite along with their projected start and end date.
  • Grantees must ensure that worksites for youth adhere to current workplace safety guidelines.
  • Grantees must ensure that worksites for youth adhere to applicable federal/state wage, labor, and workers compensation laws.

Supervisor Background Checks

All supervisors of youth worksites funded under this program must pass a background check conducted prior to being allowed to supervise any youth.

* Individuals who are not participants but hired as a supervisor must have the background check conducted as a condition of employment into a supervisory role. Background checks are an allowable expense as a condition of employment as a supervisor.

Participants who are hired into a supervisory position must have a background check conducted prior to being allowed to perform any supervisory activities. Background checks are allowable expenditures so long as the individual receiving the background check is registered as a participant prior to receiving the background check.

C. Service Area

Eligible applicants include:

  1. Community-based organizations, local workforce investment areas, and local units of government throughout Illinois that have received state grant funds and successfully administered a youth employment program.
  2. Eligible organization that have not received grant funds (for youth programs) that can demonstrate the capacity to run a youth employment program in the following counties: Adams, Alexander, Coles, Cook, Crawford, Fayette, Franklin, Gallatin, Hamilton, Hardin, Jackson, Jefferson, Johnson, Kankakee, Macon, Marion, Massac, Peoria, Perry, Pike, Pulaski, Randolph, Saline, Sangamon, St. Clair, Union, Vermilion, Williamson, Winnebago.

Grant funds must be used to address youth unemployment, poverty, and violence in Illinois' most needy communities.

D. Mandatory Requirements of Applicants [REVISED]

Proposals are to be completed in the format provided by inserting text into the spaces provided in each section (Word document). Respond to all sections of the proposal. DHS is seeking projects that: 1) demonstrate administrative and fiscal capacity to serve youth in multiple communities, 2) have outreach systems to identify eligible youth including the ability to target underserved populations, and 3) have strong established employer relationships and methods to recruit employers.

Successful Community Youth Employment applicants agree to meet all program requirements including requirements to:

  • Have administrative and fiscal capacity to administer the program according to the Department's requirements.
  • Have the administrative capacity to assume the role of "EMPLOYER OF RECORD" including the administration of payroll system.
  • Conduct outreach to identify eligible youth participants and partner with local organizations for referrals to the program.
  • Determine eligibility and obtain all required documentation, and complete a workplace assessment for proper work experience placement.
  • All youth must complete a work readiness pre- and post-assessment through Illinois workNet.
  • Provide educational enrichment, work readiness and career education components to all youth.
  • Recruit employers for worksites.
  • Qualifying employers will be based on level of supervision and quality of work experience. Work experience is related to the sixteen career clusters.
  • Provide supportive services to facilitate a positive attendance record.
  • Document youth attendance through time sheets.
  • Provide oversight of the program through the monitoring of worksites and the continuous assessment of program activities and outcomes.
  • Provide timely reports as required or requested.

Project Schedule

Project schedules should be based on a start date no earlier than June 1, 2014 and an end date no later than September 30, 2014. Projects may begin and end any time during this period based on project design and the availability of youth to participate in the program.

Allowable Costs

Allowable costs are those that are necessary and reasonable based on the activity(ies) contained in the Scope of Work and are justified in the Budget Narrative. Allowable costs are defined below:

  • Youth Wages: Includes compensation for services rendered limited to youth wages and benefits to include FICA and workers compensation. Youth must be paid a wage rate of $9 per hour. The length of employment will vary based on the project. No less than 70% of the total funds may be budgeted and expended for youth wages.
  • Program Services: Includes, but is not limited to, the delivery of services related to youth employment that provides direct linkages to academic and occupational learning, employer coordination and recruitment, and youth supportive services that may include transportation, child care, work-related attire, physicals, and background checks. No more than 30% of the total funds may be budgeted and expended for project administration.
  • Administration: Includes, but is not limited to, accounting; budgeting; financial and cash management; procurement and purchasing; property management; payroll; and audit costs. It is expected that Direct Administrative costs will represent a small portion of the overall program budget.
  • Contractual: Includes cost incurred via contract or subcontract that are needed for the achievement of project objectives. Organization procurement procedures must be followed on establishing contractual relationships.
  • Other: Includes direct cost not clearly identified in the other line items. A detailed list of cost and why they are not reported in the other line item is required.

Grantees will be held accountable to all state rules and regulations governing the use of these grant funds.

Unless otherwise stated in the program specific exhibits of the CSA, Indirect costs are not allowed. (These are cots that are not directly attributable to and necessary for the implementation of the specified program.) Funding allocated is intended to provide direct services to youth.

E. Award Amount

Grants will be awarded based on the availability of funds and a state appropriation for this program.

APPLICATION CONTENT (SCORED AS INDICATED)

Applicants must submit an Application that contains the information outlined below. Each section must have a heading that corresponds to the headings listed below. If the applicant believes that the subject has been adequately addressed in another part of the application narrative, then provide the cross-reference to the appropriate part of the narrative. Information in this section should include, but not be limited to, the following:

  1. Executive Summary (1 page maximum) - Not scored
    • Organization's overall mission
    • Address the need for youth employment and job readiness training in the State of Illinois' most at-risk communities
  2. Organization Qualifications / Organizational Capacity (30 points)
    • Agency Experience
      • Provide information regarding recent state grants awarded within the last three years. Include the year, grant amount, and number of youth served.
      • Identify the geographic area(s) served. Describe how Organization is rooted in the community it proposes to serve.
      • Program Experience
      • Provide history operating youth and job training programs
      • Identify the number of years providing summer youth employment.
      • Highlight the benefits/outcomes of the project, and fiscal capacity.
      • Provide information regarding your organization's capacity and experience in managing a participant payroll system - especially for summer youth employment programs (if applicable).
      • For youth programs you have administered, how do you measure success? And by those measurements, how successful have the youth programs been? Provide specific data.
    • Program Staffing
      Identify the main person responsible for this project and explain his or her experience and provide contact information (attach resume), including telephone and email address. The following information should be included for all staff involved with students:
      • Job descriptions for all employee positions that will be funded with this grant, including the program director, and an indication of the percent of time those employees will spend in this program.
      • Organizational chart of the Applicant showing where the program and its staff will be placed.
  3. Application (20 points)
    • Program Methodology
      • Explain your outreach activities and how you identify the youth to be served-especially for at-risk populations (i.e., ex-offenders, at-risk youth, disabled youth, out-of-school youth, etc.)
      • Explain your eligibility determination process to include how you will obtain documentation that will be included in each of the youth's files (i.e., family income determination, food stamp/SNAP letter, etc.)
      • How will you retain youth who may have multiple barriers to employment in your programs?
      • Explain if/how your 2014 program is supported by other grants and funding sources and provide information to verify that you have the capacity to serve additional youth (if applicable).
    • Program Timeline
      • Describe program implementation timeline. Include when the initial activities will begin, a description/planned dates for: key meetings with partners; selection of program delivery site(s); personnel transactions; component curricula selection; staff trainings.
    • Program Administration
      • It is anticipated that this program will begin June 1, 2014. Priority will be given to those projects that can begin upon grant execution. Provide a detailed narrative of the project implementation plan including key activities, outcomes and corresponding timeframes.
      • The applicant must demonstrate that they have the administrative capacity to be the employer of record for this project.
    • Program Implementation and Monitoring
      • Describe the strategies you will implement to assure that your program will stay on schedule and meet the program objectives? What is your strategy for monitoring sub-contracted providers and assuring they are meeting program timelines and requirements (if applicable)?
      • Include also your strategy for monitoring worksites (site visits, phone contact, reports, etc. -include frequency)
      • Describe how you will ensure youth are registered and have access to training on the work readiness skills needed for employment using the Illinois workNet portal www.illinoisworknet.com
    • Provider Selection (complete this part only if applicable)
      • If services will be provided by a sub-contracted provider, how will the provider(s) be selected and what is your timeframe for the selection process?
      • Provide a list of all the youth providers you will potentially work with.
  4. Target Population and Youth Recruiting (25 points)
    • Provide detail of the proposed summer youth employment and training program design. What targeted population(s) (in-school youth 16-21, or out of school youth 16-24) will be served through this grant? Copy and Complete the Chart Below:
Project Type Anticipated Number of Youth to be Served Average Number of Weeks in Project Average Number of Hours Worked per Week Total Number of Hour on Work Readiness
Work Experience Projects for In-School Youth (16-21)
Work Experience Projects for Out-of-School Youth (16-24)
Community Gardens Eligible Youth (16-24)
  • Employer Recruitment and Placement
    • Describe your strategy for recruiting worksites and ensuring proper levels and quality of supervision.
    • Describe your strategies for identifying and placing participants in appropriate employment.
    • List the employers that will be a worksite or those that you will reach out to for job placements; include your organization if it will be a placement site. Provide the number of jobs by employer you plan to secure. Copy and complete the form below.
Name of Employer Sector Secured Placements
(Yes/No)
Contact Name and Number Number of Jobs ADA Accessible
(Yes/No)
(Insert Name)
(Insert Name)
(Insert Name)
  • E.  Fiscal Capabilities [REVISED] (25 points)
    • State the total amount of funds requested broken down by fiscal year.
      • FY14: June 1 - June 30, 2014 (Anticipated costs associated with program start up, in addition to youth employment)
      • FY15: July 1 - September 30, 2014 (Revised date)
    • Describe your organization's accounting procedures and system of oversight.
    • Complete the Budget Forms found in the Attachments according to the Allowable Costs of this RFA.
    • Provide a Budget Narrative describing how appropriate resources and personnel have been allocated for the tasks and activities described.
  • F. Linguistic and Cultural Competency Guidelines (Not Scored) - REMOVED COMPLETELY 4-11-14.

ATTACHMENTS

Attachment A: Applicant Cover Sheet

Attachment B: Application Content Checklist

Attachment C: Budget Forms and Instructions

Attachment D: Allowable Costs

Attachment E: Example of DHS Community Service Agreement and Exhibits

Attachments A, B, and C are also posted separately as a Word documents. Please use the Word document to complete the Attachments.