Budgeting Training for FY14

In response to the needs of providers, in August 2013, the Department scheduled budget training.Two sessions were held and the training was presented simultaneously in Springfield and Chicago (by video) each time.

The following handouts are provided below with a short explanation of their content.  You may download them for your convenience.  When available, the US Office of Management and Budget link has also been provided.  Their pages will be ADA compliant and should work with screen readers. 

You may also want to check our FAQ page which will continually be updated with questions/answers.  You may email any questions to DHS.CRV.Support@illinois.gov.

Reference Document Title Document Name, Type and Link Comments
Cost Principles and Adminsitrative Requirements of Federal and State Grants

Cost Principles Admin Requirements (ppt)

Cost Principles Admin Requirements (pdf)

Cost Principles Admin Requirements as Handouts - 2 per page (pdf)

Training Presentation For Providers
Common Mistakes When Docmenting Time and Attendance

Documenting Time and Attendance (ppt)

Documenting Time and Attendance (pdf)

A Hand Out for Training Participants to address questions for Timekeeping
EDGAR - Education Department General Administrative Regulations EDGAR (pdf)  General and Administrative Grants passed-through Rehabilitation Services
Employee Time Certification EMPLOYEE TIME CERTIFICATION (doc) Example to meet certification requirement for employees working 100% on Grant
OMB Circular No. A-122 Appendix B Paragraph 8(m)

OMB Circular No A-122 (doc)

also located at

http://www.whitehouse.gov/omb/circulars_a122_2004/

Excerpt from OMB Circular cited in presentation for Wages and Salaries documentation
Exhibit A. Sample Timesheet and Personnel Activity Report Head Start Teacher PARs Handout (pdf) Sample Timesheets and Activity Reports for multiple scenarios
Time sheet Template Time sheet template (xls) Providers requested an example timesheet template
Chapter II - Office of Management and Budget Circulars and Guidance Chapter II (pdf) Uniform administrative requirements for grants and agreements with instituions of higher education, hospitals and other non-profit organizations (OMB Circular A-110) - these are the general requirements, any exceptions to these requirements are located in the Code of Federal Regulations, see presentation for more details
Circular A-102

Circular A-102 (pdf)

also at

http://www.whitehouse.gov/omb/circulars_a102/

Uniform administrative requirements for grants and agreements with State and Local Governments, these are the general requirements, any exceptions to these requirements are located in the Code of Federal Regulations - see presentation
OMB Circular A-122 Cost Principles for Non-Profit Organizations

Circular A-122 (pdf)

also at

http://www.whitehouse.gov/omb/circulars_a122_2004/

Cost Principles for Non-Profit Organizations - includes allowable costs and cost allocation or Indirect Cost Rate Proposals for grants, contracts and other agreements with non-profit organizations.

Circular A-21

Office of Management and Budget 2 CFR Parts 215 and 220, Cost Principles for Educational Institutions

Circular A-21 (pdf)

or online at

http://www.whitehouse.gov/omb/circulars_a021_2004/

Accounting Colleges and universities, Cooperative agreements, grant programs, Grants administration, Hospitals, Nonprofit organizations, Reporting and recordkeeping requirements.
HHS Grants Policy Statement

HHS Grants Policy Statement (pdf)

or see HHS Grants Policy Statement

This document supplements the OMB Circulars and the Code of Federal Regulations for Federal Assistance Awarded by US HHS
OMB Circular A-87

OMB Circular A-84 (pdf)

also available at

http://www.whitehouse.gov/omb/circulars_a087_2004/

Cost Principles for State and Local Governments - includes allowable costs and cost allocations for grants, contracts and other agreemetns with State and Local Governments
Putting the Concepts to Use - Putting Together a Sample Budget Putting the Concepts to Use - Putting Together a Sample Budget (ppt) Training Presentation For Providers
Provider Demo of FY14 IDHS Budget Provider Demo of FY14 IDHS Budget (pdf) A Hand Out for Training Participants
CFR Budget Basic Form (no formulas) CFR Budget Basic Form (no formulas) (xls) To be used by Providers for compiling data prior to inputting the budget into the CSA Tracking system

If you require the above documents in a version that is ADA accessible for your special need, please contact Dianne.Barghouti@illinois.gov