Please direct all program related information and questions to:
222 South College, 2nd Floor
Springfield, IL 62704
Phone: (217) 558-6192
Fax: (217) 557-9894
The Department of Human Services funds partner abuse intervention programs across the state. These programs provide domestic violence perpetrator services such as assessment, individual and group education and/or counseling, and case coordination with referral sources. Other supplemental services can include information and referral, and systems advocacy. These services help perpetrators accept responsibility, modify abusive attitudes and beliefs, and give them tools to become and remain, healthy, non-abusive partners and parents. In addition to these intervention services, partner abuse intervention programs also provide primary prevention services such as anti-violence programs in schools, public awareness campaigns, community education and collaboration.
II. Policies & Procedures
The Provider will provide the previously mentioned services and agrees to act in accordance with all state and federal statutes and administrative rules applicable to the provision of services pursuant to this Agreement.
- Family Violence Prevention and Services Act Title II, Public Law 98-457, as amended by the Violent Crime Control and Law Enforcement Act of 1994, Public Law 103-322
- Child Abuse Prevention and Treatment Act of 1996, Public Law 104-235
- The Victims of Trafficking and Violence Protection Act, Public Law 106-386, dated October 28, 2000
- Public Law 103-322, dated September 13, 1995 State
- Illinois Domestic Violence Act of 1986 (750 ILCS 60/227)
- Partner Abuse Intervention Programs, Ill. Admin. Rule 89, Section 501
- Victim Services, Administrative Rule 89, Ill. Admin. Code, Ch 1, Sub Chapter C 130.200
- Domestic Violence Shelters Act 20 ILCS 1310
- Mental Health & Developmental Disabilities Confidentiality Act (740 ILCS 110)
III. Contract and Amendment Process
The contract between the Department and the Provider is generally referred to as the Agreement and consists of several parts:
- Community Service Agreement, containing the standard contract language used for all Department contracts
- Exhibit A, containing Scope of Services/Purpose of Grant
- Exhibit B, containing Deliverables
- Exhibit C, containing Payment Information
- Exhibit D, containing Contact Information
- Attachment E
- The Program Manual, attached by reference to the Agreement, contains the program service provisions.
The Department will initiate the contract by having it online for the Provider to obtain and sign. The Provider will fax signature page to the Department to obtain the Secretary's signature and the Department will return a copy of the executed signature page of the contract to the Provider via pdf email.
There are two types of amendments to an executed Community Service Agreement.
- Letters of increase or decrease
A letter is sent to the Provider stating the intent to increase or decrease dollars to specific program services existing in the Community Service Agreement. There is no need for the Provider to sign and return this document.
- Formal amendments A two-party signed agreement to an executed Agreement is a formal amendment. The following process is required for a formal amendment to be processed:
- Adding new program services - An amendment to add a new program service must contain a detailed summary of services to be provided under the executed Community Services Agreement and a method of payment.
- Extending the service dates of the Community Services Agreement* - An amendment to extend the service dates of the Community Services Agreement must contain the following information: -Agreement number as it appears on the original Community Services Agreement; Provider name; clause stating the new term of the Agreement; signatures of the Provider and the Secretary of the Department of Human Services
*NOTE: A Community Services Agreement end date should be June 30, due to mandates in the State Finance Act regarding audit period. Language on pages one through nine in the Community Services Agreement may not be changed.
- Extending the service dates of an existing program attachment - An amendment to extend the date of a specific attachment in the existing Community Services Agreement must contain the following information: -Agreement number as it appears on the original Community Services Agreement; Provider name; clause stating the new term and the specific attachment name and number; signatures of the Provider and the Secretary of the Department of Human Services
- Changing language within an existing program attachment - An amendment to change language in an existing program attachment of the Community Services Agreement must contain the following information: -Agreement number as it appears on the Community Services Agreement; Provider name; clause(s) stating the new language; signatures of the Provider and the Secretary of the Department of Human Services
- Payments to the Provider will be made on a prospective basis, rounded to the nearest $100.00. The final prospective payment may be greater or lesser than the previous payments due to rounding.
- The Department will compare the amount of the prospective payments made to date with the documented expenditures provided to the Department by the Provider. In the event the documented services provided by the Provider do not justify the level of award being provided to the Provider, future payments may be withheld or reduced until such time as the services documentation provided by the Provider equals the amounts previously provided to the Provider. Failure of the Provider to provide timely documentation may result in a reduction to the total award.
- The final payment from the Department under this Agreement shall be made upon the Department's determination that all requirements under this Agreement have been completed, which determination shall not be unreasonably withheld. Such final payment will be subject to adjustment after the completion of a review of the Provider's records as provided in the Agreement.
V. Provider Responsibilities
- Partner abuse intervention programs (PAIPs) work with perpetrators of domestic violence to assist them in recognizing and understanding attitudes and behaviors that lead to violence directed at their intimate partners. Within group settings, programs teach perpetrators skills that promote nonviolence and non-violent ways of communicating and facilitate personal accountability.
The service delivery model reflects the safety of victims and children as programs' priority; respects the authority and autonomy of adult victims to direct their own lives; and holds perpetrators responsible for the abusive behavior and for stopping the abuse. Victim safety is paramount when determining operational policies and procedures. Program staff should work closely with domestic violence victim services programs to encourage victims to follow safety plans and seek assistance as often as it is necessary to keep their children and themselves safe to coordinate services, to promote public education, and to enhance program accountability for the safety of victims.
Providers are expected to work closely with the courts, law enforcement agencies, probation offices, children and family services and local family violence coordinating councils to promote abuser accountability. Efforts include reporting progress and recommendations on program participants as appropriate, conducting educational activities to build a better understanding of domestic violence and partner abuse intervention, and participating in strategies geared toward reducing intimate partner violence.
- In administering the programs and activities funded hereunder, the Provider will:
- Provide partner abuse intervention services to program clients who, because of their abuse of their intimate partners, have been convicted of crimes, those who could have been convicted had they been prosecuted, or those who could have been prosecuted had they been arrested. Program clients have been court-ordered to attend a PAIP or have voluntarily chosen to attend.
- Comply with the Illinois Protocol for Partner Abuse Intervention Programs. The Provider must be approved by the Department as protocol compliant and remain in good standing with protocol requirements.
- Develop and maintain policies and procedures in key areas of PAIP programming: intake, group, service coordination, and system collaboration.
- Provide services for eligible clients as defined in this Attachment. Operational, compliant Providers must provide services during the entire Agreement period.
- Assure the health and safety of the clients they serve. Meet all federal, state and local requirements related to health, safety and zoning.
- Document services provided and maintain accurate and complete service records, as directed by the Department.
- Documentation will include, but will not be limited to, the determination of each client's eligibility, and the types and amounts of direct services provided to each client.
- All documentation related to the eligibility of, and services delivered to clients must be maintained in client files.
- Providers are required to submit service documentation reports as directed by the Department. Within 60 days of the end of the contract year, the Provider is required to submit a report electronically detailing the Provider's services and activities and client demographic information for the fiscal year.
- Cooperate and participate in any research and survey efforts which have been approved by the Department. Cooperate and participate in the Departments' program evaluation and strategic plan initiatives. The Department agrees to consider requests for waiver or modifications of a research participation mandate from individual providers.
- Obtain approval from the Department for all materials produced pursuant to this Agreement. If materials are produced by the Provider without prior approval by the Department, production costs may be disallowed.
- Participate in Department mandated meetings and/or trainings. Providers will be notified of any such meetings and required staffing levels.
- Complete an annual program plan which includes contact, site, and program information and spending plan. The Provider shall notify the Department of changes in the plan within 30 days.
- Special Conditions
Provider Match Requirements
- The Provider is required to provide matching funding paid from unrestricted federal, state, or private funds donated to the Provider and certified to the Department as shown below. By accepting this grant and by executing this Agreement, the Provider hereby certifies that the required matching funds can be secured and will be made available for the support of the activities described herein.
- Matching fund rates, requirements and restrictions are as follows:
- Match rate is 13 percent.
- No restricted federal or state funds can be used for match.
- Up to one-half of the match can be from in-kind sources.
- Match funds can only be used once. Match may not be used again as match for other contracts or grants.
- Up to 20 percent of the GRF allocation can be used for administrative expenses.
VI. Department Responsibilities
The Department will respond to the needs of the Provider as required within the full scope of the Agreement.
VII. Support Services
Utilization of Community Resources
Partner Abuse Intervention Programs should be knowledgeable about available resources in the community and make referrals as appropriate. It shall be the responsibility of each project director to coordinate the services provided through the project with other sources of care in the community, such as:
- Illinois Department of Corrections Juvenile Division
- Illinois Department of Children and Family Services
- Local probation departments
- Local mental health agencies
- Local disability service providers
- Local schools
- Local substance abuse providers
- Other related social services agencies
- Domestic violence services agencies
VIII. Billing Instructions
Providers shall use the following methodology to document the use of these funds:
- The Provider shall provide summary documentation by line item of actual expenditures incurred for the purchase of goods and services necessary for conducting program activities. The Provider shall use generally accepted accounting practices to record expenditures and revenues as outlined in DHS Rule 509, Fiscal Administrative Recordkeeping and Requirements.
- Expenditures shall be recorded in the Provider's records in such a manner as to establish an audit trail for future verification of appropriate use of Agreement funds.
- Expenditure documentation shall be submitted, in a format defined by the Division of Community Health and Prevention, to the Department on a quarterly basis, within 30 days after the end of each calendar quarter. However, the Provider shall have the option to report monthly.
- The Provider shall submit expenditure documentation by one of the following means:
- Mailing Address
815-823 East Monroe Street
Springfield, IL 62701
- All financial record keeping on the part of the Provider shall be in accordance with generally accepted accounting principles consistently applied.
Expenditure Documentation Form Instructions
Expenditure Documentation Form
IX. Program Monitoring
The service, sub-grantee and fiscal agent will make available to the Secretary of the Department of Human Services or the Secretary's designee, access to data, records and all facilities in which service or administrative operations are performed to ensure compliance with the terms and conditions of the Agreement.
Additionally, Providers will cooperate with annual monitoring process which may include site visits, desk reviews, group observation, file reviews and interviews with administrative and program staff.
X. Program Budget
Providers agree to establish and utilize a budget approved by the Provider's Board of Directors.